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Budget Management vs Financial Management Systems: Everything You Need to Know

By Sebastian Fallenbuchl | updated December 01, 2020

Let’s face it, managing your money can be a headache. From tracking expenses to filing taxes, it can get overwhelming fast. Thankfully, technology has risen to the occasion with software solutions catered to your every need. However, with the wide range of systems available, choosing one for your business is no easy task.

The first step in choosing any platform is assessing your needs. What features are most important to you? How do you intend to use this platform to improve your business? Some good questions to begin with are:

  • How do I conduct most of my business?
  • What metrics am I most interested in?
  • How do I track spending?
  • What are my financial goals?

With your needs in mind, we can now distinguish between a budget management system and a financial management system. While they may seem like two names for the same thing, in reality they each perform specific tasks to keep your operations running smoothly.

A financial management system (sometimes referred to as an enterprise resource planner, or ERP) is a system that aims to streamline your record keeping, granting you a clear view of your business operations from a high level perspective. An effective financial manager will:

  • Collect bills and invoices
  • Minimize redundancies in your records
  • Ensure tax compliance
  • Maintain an up-to-date general ledger
  • Accommodate growth

A budget management system on the other hand, deals with allocation of funds and tracking spending. It will tell you exactly when and where each expense comes from, down to the exact amounts so you can make the most accurate forecasts and reports for all of your projects. Without a background in business, it might feel like sitting down and creating a budget is impossible, but it doesn’t need to be that way. An effective budget management system should:

  • Track and record all of your expenses in near real time
  • Extract data from various sources
  • Generate immediate at a glance” financial reports

Keeping an updated and accurate record of your project spending is critical to aligning to your financial goals. Having a good system in place will help you track multiple expenditure sources while accommodating growth as well as allowing for accurate forecasting.


Click here to learn more about Rain Technologies’ Budget Manager™ and see how this application could be the solution your business has been looking for.


At the end of the day, introducing software to your business management model will improve efficiency, reduce errors and empower you and your team to focus on other important aspects of your business.

The Team Behind
Rain Technologies

Alex Labreche

Co-founder & Chief Executive Officer

Mikael Conde

Co-founder
Business Development Manager

Andrew Ingram

Chief Technology Officer

Alex is a dedicated entrepreneur and business professional, studying Finance and Commerce at the University of Ottawa. As CEO of Rain Technologies, Alex is focused on leading the company into new ventures, making major corporate decisions, and remaining hands-on so that every team member has the resources necessary to thrive.

In addition to being co-founder of Rain Technologies, Mikael Conde is an actor known for Midway (2019), Fatman (2020), and The Expanse (2015). As Business Development Manager of Rain, he pioneers efforts into new markets and territories, while communicating effectively with stakeholders.

Andrew is a talented and versatile software engineer, who graduated from the University of Ottawa. As CTO, Andrew is responsible for implementing and testing changes to our software offerings, as well as communicating with clients to discuss their technical and nontechnical requirements. He is also the product owner of our technological solutions.

Sebastian Fallenbuchl

Chief Operations Officer

Vanessa Galarneau

Chief Finance Officer

Aidan Boase

Head Developer

Sebastian is an enthusiastic biomedical-mechanical engineering graduate with a passion for creative applications of STEM technologies. As Chief Operations Officer, Sebastian is focused on leading research, creating profitable roadmaps, and building frameworks to allow our team to reach our goals. He also works to help secure funding and pursue new opportunities all while making sure that day-to-day operations run smoothly.

Vanessa is a talented and driven finance professional, studying Finance at the University of Laval. As CFO, Vanessa will focus her efforts on ensuring the financial stability of the company while also providing essential consultation on our budget management software.

Aidan is a clever and resourceful computer guru, who studied Software Engineering at University of Ottawa. As head developer, Aidan works closely with the development team to construct and test our novel software solutions and ensures that all operational objectives are met throughout the development process.

Valentina Gutierrez

Developer

John Burnside

Content Writer

As an engineering student at the University of Ottawa, Valentina has a passion for sustainability and humanitarianism- spending summers in northern Quebec teaching science and math in indigenous communities. As a developer at Rain she is focused on continuously building, testing, and improving our proprietary technologies to provide the best possible user experience.

John is an ambitious creative thinker, who studied Communications and Sociology at the University of Ottawa. As Content Writer, John will focus his efforts on publishing internal and external communications while ensuring that every piece of proprietary technology will be accompanied by an intuitive skilling process and knowledge base.

Advisors

Jay Proulx

Mentor

Carlos Conde

Mentor, Vice-Chairperson

Jay is a passionate leader who loves to evangelize Customer Experience capabilities and believes in aligning solutions with evolving market conditions, technologies, and competitors. He has actively engaged and negotiated with strategic partners and technology vendors. He has scaled organizations by building a diverse global talent mix to evolve empowered, high-performing teams. Passionate about the process of creation, he shares that with his daughter in the form of art, electronics (Arduino or Raspberry Pi), 3D printing and woodworking. He spends his summers with his family mountain biking and exploring, and the winters downhill skiing. Jay will continue to provide professional oversight on our corporate operations and serve as a content matter expert to the entire team.

Carlos is an expert in PaaS & SaaS sales, marketing, and leadership- with over 20 years of experience as an executive in large
enterprises. He will provide professional guidance for the lead generation team; assisting in the navigation of high-level public sector
contract negotiation.

The Team Behind
Rain Technologies

Alex Labreche

Co-founder & Chief Executive Officer

Alex is a dedicated entrepreneur and business professional, studying Finance and Commerce at the University of Ottawa. As CEO of Rain Technologies, Alex is focused on leading the company into new ventures, making major corporate decisions, and remaining hands-on so that every team member has the resources necessary to thrive.

Mikael Conde

Co-founder
Business Development Manager

In addition to being co-founder of Rain Technologies, Mikael Conde is an actor known for Midway (2019), Fatman (2020), and The Expanse (2015). As Business Development Manager of Rain, he pioneers efforts into new markets and territories, while communicating effectively with stakeholders.

Andrew Ingram

Chief Technology Officer

Andrew is a talented and versatile software engineer, who graduated from the University of Ottawa. As CTO, Andrew is responsible for implementing and testing changes to our software offerings, as well as communicating with clients to discuss their technical and nontechnical requirements. He is also the product owner of our technological solutions.

Sebastian Fallenbuchl

Chief Operations Officer

Sebastian is an enthusiastic biomedical-mechanical engineering graduate with a passion for creative applications of STEM technologies. As Chief Operations Officer, Sebastian is focused on leading research, creating profitable roadmaps, and building frameworks to allow our team to reach our goals. He also works to help secure funding and pursue new opportunities all while making sure that day-to-day operations run smoothly.

Vanessa Galarneau

Chief Finance Officer

Vanessa is a talented and driven finance professional, studying Finance at the University of Laval. As CFO, Vanessa will focus her efforts on ensuring the financial stability of the company while also providing essential consultation on our budget management software.

Aidan Boase

Head Developer

Aidan is a clever and resourceful computer guru, who studied Software Engineering at University of Ottawa. As head developer, Aidan works closely with the development team to construct and test our novel software solutions and ensures that all operational objectives are met throughout the development process.

Valentina Gutierrez

Developer

As an engineering student at the University of Ottawa, Valentina has a passion for sustainability and humanitarianism- spending summers in northern Quebec teaching science and math in indigenous communities. As a developer at Rain she is focused on continuously building, testing, and improving our proprietary technologies to provide the best possible user experience.

John Burnside

Content Writer

John is an ambitious creative thinker, who studied Communications and Sociology at the University of Ottawa. As Content Writer, John will focus his efforts on publishing internal and external communications while ensuring that every piece of proprietary technology will be accompanied by an intuitive skilling process and knowledge base.

Advisors

Jay Proulx

Mentor

Jay is a passionate leader who loves to evangelize Customer Experience capabilities and believes in aligning solutions with evolving market conditions, technologies, and competitors. He has actively engaged and negotiated with strategic partners and technology vendors. He has scaled organizations by building a diverse global talent mix to evolve empowered, high-performing teams. Passionate about the process of creation, he shares that with his daughter in the form of art, electronics (Arduino or Raspberry Pi), 3D printing and woodworking. He spends his summers with his family mountain biking and exploring, and the winters downhill skiing. Jay will continue to provide professional oversight on our corporate operations and serve as a content matter expert to the entire team.

Carlos Conde

Mentor, Vice-Chairperson

Carlos is an expert in PaaS & SaaS sales, marketing, and leadership- with over 20 years of experience as an executive in large
enterprises. He will provide professional guidance for the lead generation team; assisting in the navigation of high-level public sector
contract negotiation.